Development Coordinator
Fremont, OH
Full Time
Financial Affairs
Mid Level
Position Summary
Terra State Community College is seeking a highly organized and detail-oriented Development Coordinator to support the Terra College Foundation in advancing its mission through fundraising events, donor engagement, and operational excellence. This fast-paced role requires strong database management skills, financial tracking abilities, and excellent communication with internal and external stakeholders.The ideal candidate will thrive in a collaborative environment, demonstrating professionalism, discretion, and a passion for philanthropy while maintaining Terra State’s core values of Teamwork, Excellence, Respect, Responsibility, and Accountability.
Essential Duties & Responsibilities
1. Teamwork – Collaborate to Advance Philanthropy
• Assist in planning, coordinating, and executing fundraising events and donor engagement activities.• Serve as a liaison to donors, alumni, leadership, faculty, staff, and external stakeholders to foster relationships that support the Foundation’s mission.
• Coordinate with the Office of Financial Aid on the scholarship application and award process, ensuring donor intent is honored.
• Work closely with colleagues across campus to allocate designated Foundation funds appropriately.
2. Excellence – Drive Impact with Precision & Innovation
• Maintain and update the DonorPerfect database, ensuring accuracy in donor and gift records.• Generate queries, reports, and donor analytics to support data-driven fundraising strategies.
• Assist in preparing donor communications, solicitation mailings, annual reports, and marketing materials.
• Create and personalize donor stewardship communications, including fund balance updates and impact reports.
• Manage all aspects of gift processing, including prompt acknowledgments and compliance with fundraising standards.
3. Respect – Engage with Donors & Stakeholders with Integrity
• Assist donors in setting up scholarship funds and establishing award criteria.• Provide high-quality service to donors and community partners, ensuring clear and respectful communication.
• Uphold the confidentiality and ethical standards required in philanthropic work.
• Represent the Terra College Foundation at events, meetings, and presentations to promote engagement and stewardship.
4. Responsibility – Ensure Financial & Operational Accuracy
• Prepare weekly deposits, track payables, and reconcile financial transactions related to Foundation funds.• Produce financial reports using DonorPerfect and Banner finance software to ensure transparency and accuracy.
• Manage the funding request process, working with departments to access their designated Foundation funds.
• Support compliance with 501(c)(3) regulations, purchasing policies, and record retention requirements.
5. Accountability – Support Governance & Administrative Excellence
• Coordinate Foundation Board and committee meetings, including preparing agendas, board packets, and minutes.• Assist in maintaining Foundation records and governance documents in alignment with best practices.
• Serve as a point of contact for donor inquiries and administrative support needs.
• Perform other duties as assigned to support the Foundation’s growth and success.
Qualifications
Education & Experience:
• Associate degree required; bachelor’s degree preferred in Business, Communications, Nonprofit Management, or a related field.• 2-5 years of experience in fundraising, donor relations, finance, higher education, or nonprofit work.
• Experience working with a database or CRM system (DonorPerfect and Banner experience preferred).
• Familiarity with basic accounting principles and financial tracking.
Technical & Soft Skills:
• Proficiency in fundraising databases (DonorPerfect or similar CRM), Microsoft Office Suite, and financial reporting tools.• Strong analytical and data management skills to produce reports and track donor engagement.
• Excellent written and verbal communication skills, including public speaking and professional correspondence.
• Exceptional time management and organizational skills with the ability to multi-task in a fast-paced environment.
• Ability to work independently, meet deadlines, and maintain a high level of accuracy.
Certificates & Licenses (Preferred but Not Required):
• Microsoft Office Experience PreferredWork Environment & Physical Demands
• Primarily office-based with moderate noise levels.• Event Support: Occasional evening or weekend work may be required for fundraising events.
• Physical Requirements: Must be able to lift/move up to 10 lbs frequently and up to 25 lbs occasionally.
Why Join Terra State?
At Terra State, we are dedicated to teamwork, excellence, respect, responsibility, and accountability in everything we do. This position offers an opportunity to make a meaningful impact on student success and community engagement through philanthropy.Compliance
Equal Opportunity Employment Statement
Terra State Community College is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic under federal, state, or local laws.At-Will Employment Disclaimer
Employment with Terra State Community College is at-will and may be terminated by either the employee or the employer at any time, with or without cause or notice, subject to applicable laws.Work Authorization
Applicants must be legally authorized to work in the United States. Visa sponsorship is not available for this position.Background Check Requirement
Terra State Community College is committed to providing a safe and secure environment for students, employees, and the community. As part of our hiring process, the College conducts pre-employment background checks on all final candidates. Employment is contingent upon the successful completion of a background check, which may include, but is not limited to, verification of criminal history, education, prior employment, and professional references.Background checks are conducted in compliance with the Fair Credit Reporting Act (FCRA) and applicable federal, state, and local laws. A criminal conviction does not automatically disqualify an applicant from employment; each situation will be reviewed on a case-by-case basis in accordance with job-relatedness and business necessity.
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